Law
Legal Secretary
Location:
Nairobi
Job Type:
Full Time
Date:
10 Jan 2024
Duties & Responsibilities
Manage e-mails, letters, parcels, phone conversations, and other types of correspondence.
Advise clients on general enquiries on their matters including hearing dates, outcome of precious court attendance, position of their cases among others.
Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities.
Manages equipment, office services, and facilities.
Manages schedules and appointments including trial dates and hearings, meetings, and travel.
Prepares legal correspondence and documentation.
Prepares the organization’s budget.
Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
Supervise members of the administrative staff, equally dividing responsibilities to improve performance.
Create and update databases and records for financial information, personnel and other data.
Undertake basic accounting including making withdrawals and deposits to various banks.
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
Submit reports and prepare proposals and presentations as needed.
Handle petty cash and disburse the petty cash to the staff as and when required.
Provide administrative support.
Drafting of correspondence and basic legal documents including agreements, affidavits, defenses, charge documents and securities generally.
Make follow-up calls with clients, suppliers, witnesses, support institutions.
Attend to emails from clients and make relevant follow ups.
Maintain the records of all staff members.
Ensure adherence to relevant company procedures and policies.
Coordinate and participate in office space planning, maintenance and renovations when necessary.
Settle bills including telephone bills, rent, etc.
Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
Complete tender applications as and when called upon.
Maintain a record of expenditure and income of the firm.
Perform any additional duties from time to time.
Knowledge and Skills:
Solid knowledge of customer service, office management and basic book keeping procedures.
Have an eye for detail and accuracy.
Ability to use Microsoft office including Word, Excel, Access and PowerPoint.
Knowledge on how to work with legal technology such as court filing, computer systems.
Must have excellent interpersonal skills and the ability to work in a team.
Proficiency in English and Kiswahili.
Outstanding time management and typing skills.
Ability to multi-task and get things done to completion. Able to meet strict deadlines
Excellent planning and organizational skills
Have a high level of integrity, as they will know about the earnings of many employees; confidentiality.
Educational Qualifications and Experience:
Bachelor’s degree in a business related field.
Diploma or Certificate in Law related studies is an added advantage
Professional qualification is an added advantage.
10 years of experience in a law firm.
Basic accounting skills.
Interested candidates are invited to strictly email their cover letter and CV, to careers@orchidhr.co.kebefore end of day 10th January 2024. Only short listed candidates will be contacted