Law

Duties & Responsibilities

• Manage e-mails, letters, parcels, phone conversations, and other  types of correspondence.

• Advise clients on general enquiries on their matters including hearing dates, outcome of precious court attendance, position of their  cases among others.

• Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities.

• Manages equipment, office services, and facilities.

• Manages schedules and appointments including trial dates and hearings, meetings, and travel.

• Prepares legal correspondence and documentation.

• Prepares the organization’s budget.

• Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.

• Supervise members of the administrative staff, equally dividing responsibilities to improve performance.

• Create and update databases and records for financial information,  personnel and other data.

• Undertake basic accounting including making withdrawals and deposits to various banks.

• Track and replace office supplies as necessary to avoid  interruptions in standard front office procedures.

• Submit reports and prepare proposals and presentations as needed.

• Handle petty cash and disburse the petty cash to the staff as and when required.

• Provide administrative support.

• Drafting of correspondence and basic legal documents including  agreements, affidavits, defenses, charge documents and securities generally.

• Make follow-up calls with clients, suppliers, witnesses, support  institutions.

• Attend to emails from clients and make relevant follow ups.

• Maintain the records of all staff members.

• Ensure adherence to relevant company procedures and policies.

• Coordinate and participate in office space planning, maintenance  and renovations when necessary.

• Settle bills including telephone bills, rent, etc.

• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.

• Complete tender applications as and when called upon.

• Maintain a record of expenditure and income of  the firm.

• Perform any additional duties from time to time.

Knowledge and Skills:

• Solid knowledge of customer service, office management and basic book keeping procedures.

• Have an eye for detail and accuracy.

• Ability to use Microsoft office including Word, Excel, Access and PowerPoint.

• Knowledge on how to work with legal technology such as court filing, computer systems.

• Must have excellent interpersonal skills and the ability to work in a team.

• Proficiency in English and Kiswahili.

• Outstanding time management and typing skills.

• Ability to multi-task and get things done to completion. Able to meet strict deadlines

• Excellent planning and organizational skills

• Have a high level of integrity, as they will know about the earnings of many employees; confidentiality.

Educational Qualifications and Experience:

• Bachelor’s degree in a business related field.

• Diploma or Certificate in Law related studies is an added advantage

• Professional qualification is an added advantage.

• 10 years of experience in a law firm.

• Basic accounting skills.

Interested candidates are invited to strictly email their cover letter and CV, to careers@orchidhr.co.kebefore end of day 10th January 2024. Only short listed candidates will be contacted