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Law

Legal Secretary

Location: 

Nairobi

Job Type:

Full Time

Date:

10 Jan 2024

Duties & Responsibilities


  • Manage e-mails, letters, parcels, phone conversations, and other  types of correspondence.

  • Advise clients on general enquiries on their matters including hearing dates, outcome of precious court attendance, position of their  cases among others.

  • Manages the day-to-day operations of the office; prioritizes the use of support staff and facilities.

  • Manages equipment, office services, and facilities.

  • Manages schedules and appointments including trial dates and hearings, meetings, and travel.

  • Prepares legal correspondence and documentation.

  • Prepares the organization’s budget.

  • Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.

  • Supervise members of the administrative staff, equally dividing responsibilities to improve performance.

  • Create and update databases and records for financial information,  personnel and other data.

  • Undertake basic accounting including making withdrawals and deposits to various banks.

  • Track and replace office supplies as necessary to avoid  interruptions in standard front office procedures.

  • Submit reports and prepare proposals and presentations as needed.

  • Handle petty cash and disburse the petty cash to the staff as and when required.

  • Provide administrative support.

  • Drafting of correspondence and basic legal documents including  agreements, affidavits, defenses, charge documents and securities generally.

  • Make follow-up calls with clients, suppliers, witnesses, support  institutions.

  • Attend to emails from clients and make relevant follow ups.

  • Maintain the records of all staff members.

  • Ensure adherence to relevant company procedures and policies.

  • Coordinate and participate in office space planning, maintenance  and renovations when necessary.

  • Settle bills including telephone bills, rent, etc.

  • Prepares agendas, makes travel arrangements, and maintains calendars for senior management.

  • Complete tender applications as and when called upon.

  • Maintain a record of expenditure and income of  the firm.

  • Perform any additional duties from time to time.


Knowledge and Skills:


  • Solid knowledge of customer service, office management and basic book keeping procedures.

  • Have an eye for detail and accuracy.

  • Ability to use Microsoft office including Word, Excel, Access and PowerPoint.

  • Knowledge on how to work with legal technology such as court filing, computer systems.

  • Must have excellent interpersonal skills and the ability to work in a team.

  • Proficiency in English and Kiswahili.

  • Outstanding time management and typing skills.

  • Ability to multi-task and get things done to completion. Able to meet strict deadlines

  • Excellent planning and organizational skills

  • Have a high level of integrity, as they will know about the earnings of many employees; confidentiality.


Educational Qualifications and Experience:


  • Bachelor’s degree in a business related field.

  • Diploma or Certificate in Law related studies is an added advantage

  • Professional qualification is an added advantage.

  • 10 years of experience in a law firm.

  • Basic accounting skills.


Interested candidates are invited to strictly email their cover letter and CV, to careers@orchidhr.co.kebefore end of day 10th January 2024. Only short listed candidates will be contacted

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