Position Summary
We are seeking a detail-oriented and proactive Accounts Assistant who will play a vital role in maintaining the financial integrity of our organization. You will support the finance team in managing daily transactions, ensuring accurate record-keeping, and contributing to efficient financial operations across our manufacturing and distribution activities.
Key Responsibilities
- Process payroll and statutory deductions accurately and on time
- Ensure compliance with KRA requirements, including submissions, payments, and advisory
- Prepare financial statements and assist in budgeting, forecasting, and period-end closings
- Generate dynamic reports using Excel (Power Query, Pivot Tables, Macros) and SQL
- Track freight, fuel, and logistics costs; analyze variances and key cost drivers
- Maintain and reconcile accounts payable, receivable, and general ledgers
- Reconcile bank statements and monitor cash flow
- Process transactions using ERP systems (SAP, or similar)
- Assist in audit preparation and provide necessary documentation
- Support tax filing and compliance processes
- Work with logistics and operations teams to validate vendor charges and shipment invoices
- Liaise with other departments to ensure financial accuracy and operational efficiency
- Contribute to automation of reporting tools and financial workflows
- Identify and implement improvements in finance and logistics reporting
- Receive, verify, and process supplier invoices in line with company policies
- Prepare payment schedules and ensure timely disbursement to vendors
- Maintain accurate records of vendor accounts and resolve payment discrepancies
- Monitor aging reports and ensure proper documentation for all payables
- Generate customer invoices and ensure timely dispatch
- Monitor incoming payments and follow up on outstanding balances
- Reconcile customer accounts and resolve billing issues
- Maintain accurate records of receivables and prepare aging reports for review
Qualifications/ Requirements
- Diploma or Bachelor’s in Accounting, Finance, or related field
- 2–4 years’ experience in accounting, preferably in logistics or FMCG
- Proficient in Excel and SQL; ERP experience is a plus
- Familiar with KRA processes and financial regulations
- Strong analytical, organizational, and time management skills
- Reliable, detail-oriented, and able to work independently under pressure
- Ability to work independently and collaboratively in a dynamic team environment
Application Instructions
If you meet the above qualifications and industry knowledge, we invite you to apply. Send your CV and cover letter to careers@orchidhr.co.ke with the subject line: “Assistant Accountant”. Deadline for applications: 1st November 2025. Only shortlisted candidates will be contacted.