Position Summary
We are seeking a detail-oriented and proactive Accounts Receivable Assistant to support our finance team in managing customer invoicing, debt collection, and ledger accuracy. This role is ideal for someone with strong analytical skills, excellent communication, and a passion for maintaining financial integrity in a fast-paced manufacturing environment.
Key Responsibilities
- Prepare and process accurate customer invoices, credit notes, and statements
- Enter invoices into accounting systems and maintain organized records
- Resolve invoice-related issues before issuance and ensure timely delivery
- Assist in managing the sales ledger and customer account updates
- Implement and comply with company credit control policies
- Maximize cash collection through effective follow-up on outstanding debts
- Track and maintain records of debt recovery efforts
- Ensure payments are received in line with contractual terms
- Reconcile customer accounts, bank statements, and balance sheet entries
- Assist with month-end processes and reporting
- Investigate and resolve account discrepancies promptly
- Maintain compliance documentation and audit trails
- Maintain accurate customer data (names, addresses, account approvals)
- Keep audit records of customer data changes and approvals
- Respond to customer inquiries and resolve billing-related issues
- Assist in generating sales finance reports for senior management
- Ensure compliance with accounting standards, tax regulations, and company policies
- Recommend corrective actions when process gaps are identified
- Support internal audits and provide necessary documentation
- Work closely with the sales team to facilitate workflow and training
- Contribute to continuous improvement initiatives within the finance department
Qualifications & Skills
- Bachelor’s degree or diploma in Accounting, Finance, or a related business field
- CPA Part 3 or ACCA qualification required
- Minimum 2–4 years’ experience in accounts receivable, preferably in FMCG or manufacturing
- Proficiency in ERP systems and Microsoft Excel (pivot tables, lookups, etc.)
- Strong understanding of accounting principles and financial reporting
- Excellent attention to detail, organization, and time management
- Effective communication and interpersonal skills
- Strong analytical and problem-solving abilities
- Passion for finance and ambition to grow within the role
Application Instructions
If you meet the above qualifications and are excited to contribute to a growing team, we invite you to apply. Send your CV and cover letter to careers@orchidhr.co.ke with the subject line: “Accounts Receivable Assistant Application”. Deadline for applications: 1st November 2025. Only shortlisted candidates will be contacted.